School of Medicine Office of Faculty Affairs

Administrative Checklists: Processing New Faculty Appointments

  1. Completed New Appointment Form or completed Employee Record (ER) if already in system
  2. Chair’s Letter
  3. Copy of Offer letter
  4. MD License (if applicable)
  5. Electronic Employment Eligibility Verification Form (I-9) Instruction
    Web site: www.newi9.com
    Employer Code: 14726
  6. Completed University of Pittsburgh Residency Certification Form/Address Change
  7. Certificate of English Language Fluency
  8. Partial Month Pay Calculation (if applicable)
  9. Service Request (if past payroll deadline)
  10. 3 to 4 Reference Letters (tenure stream appointments only)
  11. Current curriculum vitae
  12. Faculty Email Form
  13. Approved Position Request
  14. Completed University of Pittsburgh Affirmative Action Summary Form
  15. Justification Letter (if only one person interviewed for position)

*W-4 and Direct Deposit forms may be included or can be sent directly to Pitt’s Payroll Office.

NOTE: Appointments at the associate professor and professor levels require review by the appropriate School of Medicine appointments and promotions committee. Faculty must be appointed with “visiting” prefix if committee review or position approval is pending.

THE COMPLETED EMPLOYEE RECORD (ER) MUST BE SUBMITTED WITH ORIGINAL AND ONE COPY OF ALL SUPPORTING DOCUMENTATION